September is the perfect time to book a training room. Staff are back refreshed from their summer break and with the kiddies back in school, there’s no more having to take time off to tackle school holidays. For those having to arrange a venue for staff training, there’s a number of things you need to consider. Whether you are a seasoned pro, or new to the room booking game, here are our five top tips for booking the perfect training room…
1) Pick a room that’s well equipped
Long gone are the days where a flipchart and some half dried out marker pens were the staple of a training room. Nowadays you need WiFi (preferably free), seamless connectivity between devices and big screens, along with technical support included in the hire cost.
Some venues, like CEME, will have AV technicians on hand to ensure there are no technological blunders on the day. This level of technical support is invaluable for peace of mind and making sure your training event runs smoothly. Also check to see if room hire includes the little things like complementary water, pads, pens and blotters – you don’t want to get caught out by ‘optional extras’ on the day.
Last by not least, always make sure the venue understands your technology requirements when you enquire. You can then be confident that the room you hire is compatible with your needs and that everything you require is included in the price.
2) Pick a room with natural daylight
Dark, dingy rooms, or rooms flooded with artificial light make learning really hard going. You don’t want delegates complaining of tired, strained eyes. Neither do you want their concentration wandering with the inevitable headache that kind of environment will bring.
Choosing a room lit with natural light will keep your delegates alert, receptive and create a healthy learning environment for all. Many a training session has been ruined by inadequate lighting, so make sure you ditch the basement room and upgrade to bright, natural, light filled room.
3) Pick a room with that will keep your delegates comfortable
If your training space features uncomfortable chairs, tables set at an odd height, grubby decor or is too hot or cold, your delegates will be distracted and unable to learn to their full potential. You need a room that features full climate control so you can change room temperature up or down to suit. You also need comfortable and practical furnishings, so that learners can keep their mind on the job in hand.
Pleasing décor with and well ventilated, airy rooms will also make the training experience a more engaging and professional experience. Some older, converted properties may suffer from poor ventilation, so choosing a modern, purpose-built venue can pay dividends when creating a comfortable learning environment.
4) Pick a room with flexible layout
Most venues will be able to give you an option of seating arrangements such as:
- Theatre style
- Classroom style
Some, like CEME Conference Centre may also have permanent theatre style presentation space perfect for larger audiences. So when you book it’s really handy to know how many people will be attending and what style the presentation, seminar or training will be delivered in, as your venue will need to know how you want the room laid out. If you need to change the room layout style during your booking e.g. you want a theatre style layout for the morning session, but want cabaret style seating for afternoon group sessions, then make sure your venue is clear of all requirements when you book.
5) Pick a venue with a good events management team
A quality venue will have a dedicated in-house events management team, ready to take your enquiry and help make your training session the best it can be. Having the back-up of a truly professional and helpful events team can help take the stress out of arranging training room hire.
Check out any industry accolades or awards, for instance CEME Conference Centre is Accredited in Meetings’ at the highest Gold Standard with the Meetings Industry Association – the only venue in Essex or East London to achieve Gold – and is a ‘World Host’ venue for the delivery of exceptional customer service and members of ‘Venues of Excellence’.